Procurement File Tracking Software

File Tracking and Management System is designed to streamline the movement, approval, and monitoring of official documents within an organization. It replaces manual file handling processes with a digital platform that ensures transparency, accountability, and efficiency. The application manages various types of files, including monetary bills, procurement bills, project documents, payment files, and other administrative records. Users can easily create, forward, approve, and track files in real time. The system maintains a complete history of file movements, helping departments monitor progress and reduce delays. By improving record maintenance and workflow management, it enhances organizational productivity and document security.

PFTS Dashboard is designed to provide users with an intuitive and efficient overview of project file tracking and management. Key features include

Displays total counts for demands, tenders, supply orders, receipts, accounting records, and bills, allowing users to quickly assess system activity at a glance.

Shows counts for each project across various file stages, such as drafts, review, approval, and finalization. This feature offers clickable project names for detailed views of each stage’s progress.

Features of PFTS Application

Important Features of this Application

All the related employees visit this application register their files and send them for approval.

They take printouts of their application, check the status of the application, Receive the files they want from the other employees, and raise demands.

Without much time files will move from the desk and meeting project deadlines is easy by focusing on the other tasks of the project completion.

Employees can check the status of their files, seeing if they’ve been approved, rejected, or are pending

Real-time updates ensure everyone is informed about the current status.

Employees can request specific files from others. For example, they can raise requests to receive documents needed for their own tasks.

Employees can raise demands for additional resources, files, or clarifications, which helps manage workflow efficiently

Our Product's

Project Management System

Roadmap, Project hierarchy, Committee
Meeting schedule, MOM generation
Milestones & Actions
Procurement
Automated alerts
Dynamic dashboards & smart report builder

Integrated Budget Accounting System

Project sanctioning & allotment monitoring
Booking
Commitment
Expenditure
Monthly, Quarterly Cash-Outgo monitoring
Project financial performance

Stores Inventory System

Inventory management
Ledger accounting
Distribution
Internal transfer request and process
Gate pass
Condemnation
Dynamic dashboards & smart report builder

Quality Management System

ISO Monitoring System

Quality Manual
Quality System Procedures
Group Division Work & Procedure
Key Process Indicator
Risk Register
Internal Audit System NC/Observation/OFI

Employee Management System

Employee information management
Time & attendance
Biometric integration
Leaves & shift management
Allowance management & Visitor management
Motor transport management

DAK Management System

Centralized DAK managemen
Distribution management
Approval workflow
Response tracking & timestamp
E-Noting & approvals
Actionable dashboards & reports

Audit Management System

Mr. Mukesh Prasad Sahu

Chairman & Managing Director

With over 20 years of distinguished experience, Mr. Sahu holds a Master’s in Computer Applications from Sikkim Manipal University and a Post Graduate Diploma in Business Administration with a specialization in Operations Management from Symbiosis.

His expertise encompasses onsite coordination, customer relationship management, system analysis, and application design and implementation. Notably, he has led support teams for Material Management Software for the Defence Research and Development Organisation (DRDO), demonstrating exceptional proficiency in resolving complex business challenges and optimizing operational processes through strategic client collaboration.

Mrs. Shruti Kapoor

Marketing Head

Mrs. Shruti Kapoor, with over 20 years of experience as a Sales and Marketing Manager, leads our marketing initiatives with exceptional skill. Holding a Master’s in Business Administration with a specialization in Marketing from ITM, Chennai, and a Post Graduate Diploma in Business Administration

HR from Narsee Monjee Institute of Management Studies, she has a proven track record with globally renowned organizations such as Johnson & Johnson and Axis Bank. At Johnson & Johnson’s DePuy Division, Mrs. Kapoor consistently surpassed targets by implementing innovative marketing strategies, significantly enhancing the company’s bottom line and market presence.

Mrs.Veena Mukesh Kashyap

Director

Mrs. Kashyap, a foundational pillar of Vedant Tech Solutions, holds a Bachelor of Business Administration from BIT, Mesra, and a Master’s in Business Administration with dual specializations in Human Resource and Finance from Sinhgad Business School, Pune.

Her extensive expertise in HR and finance management has been instrumental in establishing the organization’s robust framework. Mrs. Kashyap’s strategic vision and adept implementation of transformative organizational initiatives have driven sustained growth, ensuring Vedant Tech Solutions remains agile and competitive.